Christmas Market in the Garden

By submitting a vendor application for the Together We Grow Diwali Market, taking place from 6 to 8 November 2026, you confirm that all information provided is accurate and complete, and you agree to be bound by the following Terms & Conditions.

1. Event Dates, Access & Setup

• The Diwali Market will take place from Saturday, 7 November 2026 to Sunday, 8 November 2026 at the Pretoria National Botanical Gardens.
• Vendors are expected to trade for the full three-day event unless otherwise agreed to in writing with the organiser.
• Vendor setup and access times will be communicated by the organiser before the event.
• Vendors must ensure that their stalls are fully set up and ready for trading before the official opening time on each day.
• The organiser is not responsible for denied access due to failure to meet venue or security requirements.
• Access requirements for staff, assistants, family members, or other persons assisting at a stall must be requested and confirmed in advance.

2. Trading Hours & Breakdown

• Vendors must adhere to the official trading hours communicated by the organiser for each of the three event days.
• Vendors may not close, dismantle, or remove their stall during official trading hours without prior approval from the organiser.
• Final breakdown may only begin after the official closing time on Sunday, 8 November 2026, unless otherwise instructed by the organiser.
• Vendors who pack up early without prior approval may be excluded from future Together We Grow events.

3. Stall Allocation & Equipment

• Each approved vendor will be allocated a stall position by the organiser.
• Vendors will retain the same allocated stall position for all three days of the event.
• Stall placement and the overall market layout are determined solely by the event organiser.
• Vendors may not move, swap, expand, or relocate their allocated stall without prior approval from the organiser.
• Certain food and beverage vendors may be required to trade in designated outdoor or food trading areas.
• Vendors are responsible for supplying their own gazebo, tables, chairs, food trailer, display equipment, and extension leads where applicable, unless otherwise agreed with the organiser.

4. Electricity & Power Usage

• Electricity requirements must be declared at the time of application.
• All electrical appliances and equipment requiring power must be listed for planning and safety purposes.
• Power availability is limited and is not guaranteed unless confirmed by the organiser.
• Vendors may not use electrical equipment that was not declared or approved where this may exceed the available electrical capacity.

5. Conduct, Cleanliness & Safety

• Vendors must maintain a clean, safe, and professional trading space at all times.
• Vendors are responsible for keeping their allocated stall area clean throughout the three-day event.
• All waste must be removed or disposed of in accordance with the organiser and venue requirements.
• Respectful conduct toward customers, organisers, venue staff, and other vendors is mandatory.

6. Vendor Fees, Payments, Cancellations & Refunds

• The vendor fee is R3,000.00 per stall for the full three-day event.
• The R3,000.00 fee covers the vendor's allocated stall position for 7 and 8 November 2026.
• Vendor fees are non-refundable.
• No partial refunds will be issued where a vendor elects to attend only one day of the event.
• No refunds will be issued for no-shows, late arrivals, early departures, or weather-related disruptions.
• Failure to attend without notice may affect approval for future Together We Grow events.
• All bookings will be carried over to the next event. NO REFUNDS

7. Liability

• Vendors participate at their own risk.
• The organiser accepts no responsibility for loss, theft, damage, or injury to persons, stock, equipment, or other property.
• Vendors are responsible for their own insurance, permits, licences, and compliance with all applicable regulations.